Request for Proposals: Eastgate Opens Two Requests for Proposals for Projects Along the Mahoning River - Questions and Responses Posted

Oct 18, 2018

:See Below for Questions and Responses:

Nine-Element Nonpoint Source Implementation Strategic Plan (NPS-IS) for the Lower Mahoning River

Eastgate Regional Council of Governments (Eastgate) is seeking to retain the services of an Engineering Firm to perform a Lower Mahoning River Nine-Element Nonpoint Source Implementation Strategic (NPS-IS) plan.

At the completion of this project, the goal is a completed Nine-Element NPS-IS plan for Chocolate Run-Mahoning River (HUC 12: 050301030406) and City of Warren-Mahoning River (HUC 12: 050301030603)

View RFP


Mahoning River Restoration River Corridor Evaluation

Eastgate Regional Council of Governments (Eastgate) is seeking to retain the services of an Engineering Firm to perform the Mahoning River Corridor Evaluation.

At the completion of this project, the goal is a Mahoning River Corridor Evaluation to augment the positive effects of the current plans for multiple dam removals on the Mahoning River.

View RFP


Eastgate will accept Proposals until 12:00 noon, Friday November 2, 2018, at:

Director of Planning’s Office

100 E. Federal St., Suite 1000
Youngstown, OH 44503.

Eastgate retains the option of rejecting or accepting any Proposals.

All questions shall be directed to Eastgate’s Director of Planning, Joann Esenwein, in writing by 4:00 pm October 5, 2018. Questions will only be accepted via facsimile (330) 779.3838 or by email ( No calls will be taken during this process. All comments will be addressed and distributed via email response by October 19, 2019 by Eastgate.

Questions and Response for NPS-IS and Corridor Evaluation RFPs for the Lower Mahoning River

1. Would the Eastgate Regional Council of Governments be open to an experienced river corridor planning firm leading the Mahoning River Restoration River Corridor Evaluation with engineering support?


2. Can assistance be anticipated from Eastgate’s Director of Planning and/or other Eastgate Regional Council of Governments staff in facilitating the estimated nine meetings to meet with the municipalities along the River, Newton Falls, Warren, Niles, Girard, McDonald, Youngstown, Struthers, Campbell, and Lowellville? If so, please describe the level of anticipated assistance.

Yes – Eastgate can help coordinate the meetings and attend them as support.

3. Have any specific Engineering firms assisted the Eastgate Regional Council of Governments with the development of the provided scope of work and/or funding for this project?


4. What level of coordination has occurred with the railroads to this point and what additional coordination is expected though the planning process?

There has been no coordination with the railroads to this point. No level of coordination with the railroad has been anticipated at this point. At most, inform the railroad of the study.

5. I have a question regarding the criteria that is listed in both RFPs on page two 2, section 2, statement D, #4, regarding the statement “Representative projects should include a description of how Item 3.A.1-4 were met”. Could you please direct me and/or clarify to what Item 3.A.1-4 is?

This should read Item 1.A. 1-4

6. Nine meetings seen excessive, why so many?

Nine meetings may not be needed, the intent is to make sure all nine communities are involved in the process.

7. Are there any specific ecological functions that are sought for the river (i.e. diversity, fishing opportunities, riparian buffers for shading, etc…)?

The ecological restoration of the Mahoning River would include:
o Diversity: Restoring the river reaches to pre-industrialized conditions as much as possible. This would encourage native fish and macroinvertebrate diversity by re-establishing natural habitat;
o Re-establish the riffle-run complex of the river system to increase ecological functions.
o Fishing Opportunities: Limited fishing opportunities already exists (due to access). Creating habitat to increase and/or re-establish native fish populations would enhance/add to the current opportunities. Fishing opportunities should be based on and improved upon species findings from the Ohio EPA’s 2013 Biological Water Quality survey.
o Riparian buffers: where opportunities exist and/or are not hindered by existing development or the railroad systems, riparian buffers should be re-established.
o Measures that will help the Mahoning River achieve its WWH designation (OAC Chapter 3745-1-07).

8. What is the timeframe for the planned dam removals?

Two of the River Restoration Dam Removal projects are funded, and three other dam removals are partially funded. The rest is dependent on funding availability.

9. What defines an existing “high quality” area? Reaches defined as such by a regulatory body, or does this refer to the best (most stable or diverse) reaches within the project area?

Eastgate follows the Ohio EPA’s guidance for “high quality waters” as defined in OAC Chapter 3745-1-05 and specifically those for the Mahoning River drainage basin, OAC Chapter 3745-1-25.

10. Is there a defined width of the corridor for the study area?

Parcels adjacent to the River

11. Should there be any investigation of invasive species, especially plants?

Invasive species (i.e. plants, animals) can be noted, but a separate study is not necessary at this time.

12. Regarding improvements to access, should pedestrian, boating (launches), fishing, and biking all be considered, or is there a particular focus for the project area?


13. What would be the scope of floodplain restoration activities?

This will be determined as part of the study process based on public input and currently land use.

14. Are wetland delineations desired?


15. What defines historically important human structures? National Register, local designation? Who will make that determination?

Eastgate would defer to the National Register of Historic Places for this determination. Eastgate would encourage the incorporation/or consultation of local community’s historical societies.

16. Should the deliverable also consider other constraints such as natural, anthropogenic, geologic, utility, railroad, rights of way, potentially contaminated areas, or existing infrastructure?


17. Are there any specific expectations for the public meetings? Displays, presentations, handouts? What will be the Consultant’s role in the meetings?

What the consultant feels is needed for handouts, etc. The consultant will run the meeting.

18. Who is on the “Project Team”?

From Eastgate:
    Environmental Department for the NIP-IS
    Economic Development Department for Corridor Study
The rest will be determined by Eastgate and the Consultant

19. Where will the meetings with Eastgate and OEPA be held?

Will be determined while scheduling the meeting – will be where it makes most sense for the project.

20. The Request for Proposals (RFP) does not specifically ask for a price for the project. The requested materials appear to be more of a request for qualifications. Should a formal price proposal be submitted?

This is more like a request for qualifications A price submittal is not required

21. Can you provide instruction where to retrieve the 2009 Mahoning River Corridor Initiative Feasibility Study?

22. Should there be a heading title for Step 1. A. if so what is the missing text? STEP 1


23. What level of engineering planning is anticipated to supplement the “Estimated Cost (EPA Criteria d)” for objectives?

Referring to the 9 element NPS-IS plan, Criteria d requests to “identify technical and financial assistance and authorities needed to implement the plan”. I am not sure where the “engineering planning” would come into play at this time. The nonpoint source impairments identified by the Ohio EPA’s 2013 Biological and Water Quality survey will determine the number and/or number of projects eligible for funding and who/what entity would take the lead in implementing the project.

24. I there a list of available GIS shape files/layers that can be used as part of the analysis? To what degree will Eastgate assist with the GIS work?

GIS data that Eastgate can provide includes the following layers:
- Abandoned mines
- Aquifers
- Bedrock geology
- Dams and impoundments
- FEMA 100 yr and 500 yr floodplain
- Geology
- Groundwater resources
- Land cover
- Land use
- National wetland inventory
- Soils
- Wastewater treatment prescription areas
- Watershed boundaries (HUC 8, 10, 12)

Eastgate will commit to providing the listed data; additional involvement can be discussed prior to beginning the project.